Present: Cllrs. Mrs. J. Pattison (Chairman), Mrs C Leigh, Mr. S. Green, Mrs. W. Thompson and Mrs A. Adams
175.10 To receive any apologies for absence
Apologies were received and accepted from Cllrs. I. Lloyd, Mrs B. Gunby, D, Hall and Mrs. E. Simmonite.
176.10 To approve the minutes of the Annual Meeting held on 11th May 2010
Resolved: That the minutes of the Annual Meeting held on 11h May 2010 are accepted and approved as a true record. Proposed Cllr. Adams, seconded Cllr. Leigh. Carried.
177.10 To identify any agenda items from which the press and public should be excluded due to the confidential nature of the business to be discussed
No items were identified
178.10 To declare any interests necessary for this meeting
No interests were declared
179.10 To note any matters arising (For information only)
a) The Glebe Avenue street sign has now been replaced.
b) Additional road safety signage has been installed at Woodall
c) A further letter of comment has been sent to the NHS Appeals Board in respect of the pharmacy application
180.10 To consider planning applications
a) RB0538-2010 Removal of existing concrete plank exterior and replacement with brickwork construction (including renewal of all windows and doors) for Mr. P. Barlow at 5 De Warren Place, Harthill.
Resolved: That there are no objections to this application. Carried
181.10 To consider other planning matters
a) Following site visits and planning board meetings, two applications on Serlby Lane have now been conditionally approved.
b) The programme to upgrade non-traditional housing in Harthill is almost complete and it is generally considered that a good job has been done.
c) Foundations have been completed at the wind farm site at Loscar and the turbines should be installed by September.
182.10 To receive the minutes of the Finance Committee meeting held on Tuesday 4th May 2010
Resolved: That the minutes of the Finance Committee meeting held on Tuesday 4th May 2010 are accepted. Proposed Cllr. Thompson, seconded Cllr. Adams. Carried
183.10 To verify bank reconciliation to 31st May 2010
Bank statements were examined and checked and initialled by two councillors
184.10 To receive the report of the internal auditor for 2009/10
Resolved: That the report of the internal auditor for 2009/10 is accepted. Proposed Cllr. Adams, seconded Cllr. Thompson. Carried
185.10 To approve the 2009/10 Statement of Accounts
Resolved: That the Annual Return 2009/2010 Statement of Accounts is approved and adopted by the Parish Council. Proposed Cllr. Leigh, seconded Cllr. Thompson. Carried.
186.10To approve the 2009/10 Statement of Assurance
Resolved: That the Annual Return 2009/2010 Statement of Assurance is approved and adopted by the Parish Council. Proposed Cllr. Green, seconded Cllr. Pattison. Carried.
187.10 To approve the 2009/10 Statement of Variation
Resolved: That the 2009/2010 Statement of Significant Variances for the Annual Audit is approved by the Parish Council. Proposed Cllr. Pattison, seconded Cllr. Green. Carried.
188.10 To approve and adopt the Annual Report for 2009/10
Resolved: That the Annual Report for 2009/10 is approved and adopted by the Council. Proposed Cllr. Leigh, seconded Cllr. Green. Carried
189.10 To consider requests for financial assistance
No requests have been received this month
190.10 To approve accounts for payment
Resolved: That the accounts for payment are accepted and approved for payment. Proposed Cllr. Thompson, seconded Cllr. Pattison. Carried.
191.10 To consider risk assessment matters
This item was deferred until the next meeting.
192.10 To consider allotment, garage and wayleave matters
a) The Council has two longstanding wayleave agreements with residents who cross Council land to access their garages. Wayleave charges have remained unpaid for two years despite reminders being sent and invitations to the residents to discuss any issues they may have. The Clerk was asked to seek advice from YLCA in the first instance.
b) Following a transfer of tenancy at Thorpe Road allotments, a dispute has arisen over a large rubbish / compost heap on one of the plots. It was felt that the best solution would be to clear the rubbish with a skip and then request that allotment holders do not use the plot in future for waste disposal. The Clerk will obtain skip prices in the first instance and report to the next meeting.
c) A well cover at Firvale allotments is in a state of disrepair and needs urgent attention.
Resolved: That Mr. Barlow is asked to repair the well cover as soon as possible. Proposed Cllr. Leigh, seconded Cllr. Pattison. Carried.
193.10 To note any correspondence
a) Letters of thanks were received from Harthill Primary School and Harthill Cricket Club in respect of recent donations by the Council.
b) An invitation has been received from Harthill over 60s group to its 60th anniversary celebration in January. The Chairman and one other Councillor will attend.
194.10 To receive reports of May / June external meetings
No meetings were held that are not covered by other agenda items
195.10 To receive information on external meetings arranged for June / July
a) The next Parish Council Network meeting is on Wednesday 15th June. This is unlikely to be attended due to holidays.
b) The next PACT meeting is on 5 July at 6pm, Anston Parish Hall
c) A further Rother Valley South Parishes meeting will be held shortly but dates / venue are not yet known.
PUBLIC COMMENTS AND QUESTIONS
Resolved: That the meeting is adjourned for comments and questions from the press and public. Proposed Cllr. Pattison, seconded Cllr. Leigh. Carried
Mr. Newby raised questions about the positioning of one of the new streetlights at Woodall, the proposed move of the Woodall Lane speed sign to Winney Hill and the new road safety signage installed at Woodall. He also asked if consideration could be given to the refurbishment of a public bench at Woodall.
He also drew the Council’s attention to a proposed 5 day road closure on Killamarsh Lane for road repairs, and problems with vandalism on allotments at Kiveton Park. He also informed the Council that a request had been made by Neighbourhood Watch to the PACT for CCTV to be installed on Jackys Lane.
196.10 To consider matters relating to the Village Hall
a) Cllr. Pattison had attended the recent Management Committee meeting and reported that The VHMC had now voted to become a registered charity and limited company.
b) Refurbishment plans have been received from DTP and these have been passed on to the VHMC. Cllr. Pattison reported that an open evening is planned for sometime during the next few weeks to enable anyone interested to view plans and comment.
197.10 To consider grounds maintenance matters
a) The road repairs on Woodall Lane / Winney Lane have still not been completed. Further follow up has been undertaken with RMBC but no timetable for this work is yet known.
198.10 To consider matters relating to drainage in Harthill
A request had been made to RMBC for information about the general state of drainage in Harthill, with particular attention to the effect that new house building may have
The meeting was adjourned at this point because of the attendance of PC Saul and colleagues who gave a community policing report.
PC Saul gave a report on crimes reported in the Parish over the previous month. This included several burglaries. He also reported that the situation on Jackys Lane seemed to have quietened with no reports or call outs in the last four weeks. Other problems reported included night fishing at the reservoir and camping at the reservoir and the Winney Hill recreation ground.
The Chairman thanked PC Saul and his colleagues for the report
199.10 To consider matters relating to footpaths and bridleways
a) The meeting with Claire McRoy from RMBC has now been scheduled for Friday 25 June, 1 pm in the Village Hall.
b) The first meeting of the sub-committee to produce the footpaths booklet has now been held. Mrs. S Webb has joined the group and has already produced some material for several walks. It is hoped that some of this material can be developed into a template for the booklet. A further meeting will be held in the autumn.
200.10 To consider further action on M1 noise pollution at Woodall
A reply has been received from the Highways Agency regarding evaluation of noise pollution but it was unclear how this affects Woodall. A further enquiry will be sent asking the Agency to specifically address Woodall issues.
201.10 To approve renewal of the Parish Council website domain name
The domain name for the Parish Council website is due for renewal at a cost of approximately £47. We are currently awaiting revised billing arrangements between RMBC and the service provider.
Resolved: That renewal of the Parish Council domain name is approved at a cost of £47. Proposed Cllr. Pattison, seconded Cllr. Adams. Carried.
202.10 To consider matters relating to Harthill Leisure Centre
The Clerk was asked to arrange a meeting with the Leisure Centre Management Committee to discuss its current management arrangements and the status of the bowling green. The meeting should take place before the Parish Council meeting on 13th July.
203.10 To consider action on the Woodall Lane to Pryor Mede public footpath
This is a public footpath which is partly the responsibility of Rotherham 2010 and is not regularly maintained. A meeting has been arranged for 5 July with representatives of 2010 and the RMBC Rights of Way officer to determine the current status of the footpath and reach agreement on its ongoing maintenance. A report will be issued to the next meeting.
204.10 To consider further action related to public transport services in Harthill
A further meeting has been arranged with Pam Horner of SYPTE on 14 July to discuss bus services in Harthill and Woodall.
205.10 To consider matters related to the Woodall Lane play area
a) All major maintenance work has now been carried out and is considered to have been successful. The question of the maze still remains and this needs to be kept under review to see if it will grow naturally. The Council will also consider the replacement of vandalised trees at a future meeting.
b) A potential funding opportunity has been identified for further development of the play area. The recent Play sub-committee identified fitness equipment as a desirable development. In the first instance, Haggs will be invited to look at the available space at the site and offer ideas.
206.10 To consider arrangements for the Summer 2010 issue of “The Hart”
Several articles were suggested and distribution arrangements agreed. Distribution will take place during the first week of July.
207.10 To consider matters related to The Tom Wakefield Way
a) A resident has asked who is responsible for the maintenance of commemorative benches installed around the reservoir path. This was deferred until the next meeting pending investigations.
b) The spraying of the path with weedkiller by RMBC has again been delayed by further negotiations with the Environment Agency. Hopefully this will be resolved before the next meeting.
c) The work to improve the drainage on the eastern side of the reservoir is scheduled to commence on 14 June.
208.10 Individual Councillor Reports (For information only)
Cllr. Thompson reported that the flower bed in front of the Leisure Centre had been tidied up by Streetpride and that RMBC now have a specific team to cut and strim banked areas. Woodall Lane will be done shortly.
Cllr. Green requested that the access problem on Serlby Lane is placed on the next agenda.
The meeting closed at 9.12 pm