Present: Cllrs. Mrs. J. Pattison (Chairman), Mr. I Lloyd, Mrs C Leigh, Mrs. B. Gunby, Mr. S. Green, Mrs A Adams, Mrs E Simmonite and Mrs W. Thompson.
001.11 To receive any apologies for absence
Apologies were received and accepted from Cllr. Mr. D. Hall
002.11 To approve the minutes of the Meeting held on 14th December 2010
Resolved: That the minutes of the Meeting held on 14th December 2010 are accepted and approved as a true record. Proposed Cllr. Thompson, seconded Cllr. Adams. Carried.
003.11 To identify any agenda items from which the press and public should be excluded due to the confidential nature of the business to be discussed
Resolved: That the press and public should be excluded from agenda item 24 due to the confidential nature of the business to be conducted. Proposed Cllr. Pattison, seconded Cllr. Leigh. Carried.
004.11 To declare any interests necessary for this meeting
a) Cllr. Lloyd declared his personal interest in agenda item 17&18
b) Cllr. Leigh declared her personal interest in agenda item 17&18
005.11 To note any matters arising (For information only)
There were no matters arising
006.11 To consider planning applications
RB2010/1649. New roof to garage with raised ridge height to form storage within the roof void at 51 Winney Hill Harthill for Mr. P. Jones
Resolved: That an observation is made to RMBC that the original criteria for this property stated that it should be no more than one storey the roof line of the proposed development is higher than that for a bungalow. Proposed Cllr Pattison, seconded Cllr Leigh Carried
007.11To receive the minutes of the Finance Committee meeting held on 4 January
Resolved: That the minutes of the Finance Committee meeting held on 4 January are accepted. Proposed Cllr. Adams, seconded Cllr. Gunby. Carried.
008.11 To verify bank reconciliation to 31st December 2010
Bank statements were examined and initialled by two Councillors. The 2p discrepancy identified at the last reconciliation has now been resolved.
009.11 To consider requests for financial assistance
a) A request was received from Harthill Carnival Society for assistance with costs related to the Harthill Christmas Tree and additional lighting. Exact costs are not known but will be approximately £700.
Resolved: That a donation of approximately £700 is approved in relation to additional Christmas tree expenses incurred by the Carnival Society. Proposed Cllr.Lloyd, seconded Cllr. Leigh. Carried
010.11 To consider budget provision for 2011-12
Resolved: That the budget for 2011/12 is approved. Proposed. Cllr Lloyd, seconded Cllr. Simmonite Carried
011.11 To approve renewal of the Clerk’s membership of SLCC
Resolved: That renewal of the Clerk’s membership of the Society of Local Council Clerks is approved at a cost of £135. Proposed. Cllr. Thompson, seconded Cllr. Lloyd. Carried
012.11 To approve accounts for payment
Resolved: That accounts for payment are approved. Proposed Cllr. Pattison, seconded Cllr. Green. Carried
013.10 To note any correspondence
Following correspondence with the Co-op re deliveries in heavy snow a reply has been received stating that a review of procedures is to be undertaken. The Council will keep this under review
014.11 To consider allotment matters
The Clerk has obtained the deeds for Winney Hill allotment site from Ilett & Clark. A meeting will now be arranged with Ian Strong of YLCA to take advice on the way forward regarding de-commissioning of the site.
015.11 To receive reports of December / January external meetings
No meetings were held mainly due to adverse weather. Cancelled meetings have yet to be re-arranged.
016.11 To receive information on external meetings arranged for January / February
a) A meeting of the South Rotherham Rural Transport group will be held at Harthill Village Hall on Wednesday 19th January.
b) Power of Wellbeing training for Councillors will be held at Harthill Village Hall on Tuesday 18th January delivered by YLCA
PUBLIC COMMENTS AND QUESTIONS
Resolved: That the meeting is adjourned for comments and questions from the press and public. Proposed Cllr. Pattison, seconded Cllr. Leigh. Carried
Mr Newby thanked the Parish Council for their efforts in supplying a Christmas tree for Woodall. He requested that consideration is given to a permanent tree for Woodall. He also specifically thanked John Gunby for his assistance in this matter. The Clerk said that provision of Christmas trees will be on the agenda later in the year.
Mr Newby also raised questions about potholes on Killamarsh Lane, rubbish dumped on Killamarsh Lane and raised concerns over the car park at Jacky’s Lane precinct.
017.11. To receive an update on the lease between the Parish Council and Harthill Village Hall Ltd.
a) Following correspondence between solicitors for the Parish Council and Harthill Village Hall Ltd a lease acceptable to both sides has now been drawn up.
b) Because the terms of the lease are at below market value the Council is required to advertise this information locally. This will be publicised in the next edition of The Hart and comments/ objections invited.
c) As part of the lease arrangements an up to date valuation of the Village Hall needs to be obtained.
Resolved: That arrangements are made with RMBC Estates department for the valuation of the Village Hall. Proposed. Cllr. Adams , seconded Cllr. Pattison. Carried
018.11 To consider matters relating to the Village Hall
a) Work on funding bids to Veolia and Biffa Environmental trusts will commence this month. Applications need to be completed by April and a decision is expected in July.
b) The Clerk will now write to TH Michaels formally offering the contract to undertake the Village Hall refurbishment. They will also be asked for split quote as there are now two separate funding applications.
019.11 To consider grounds maintenance matters
a) The recent bad weather has left a large number of potholes on Parish roads. The Clerk will photograph these and report them to RMBC Streetpride.
b) There is an ongoing problem with drainage at the Jacky’s Lane precinct car park. This is owned by a private absent landlord who has full responsibility for maintenance at the site. The Council has asked the Co-op to contact the landlord in relation to this however advice will be sought from RMBC on further action which may be taken.
020.11 To consider matters related to Parish footpaths and bridleways
a) A meeting with RMBC Rights of Way has been arranged for 19th January to discuss the design of the Council’s footpath walk leaflets.
b) Two new kissing gates have been installed by RMBC on footpath 24
c) The Clerk was asked to arrange a further meeting with Clare McRoy of RMBC Rights of Way to review outstanding footpath and bridleway matters
021.11 To consider RMBC’s response on the recent weather crisis
RMBC have now responded to Council correspondence regarding the recent weather crisis. There are two further issues to raise.
Resolved: That RMBC are asked to consider adding the section of road between Pryor Mede and Carver Close to their winter gritting schedule. Proposed. Cllr. Leigh, seconded Cllr. Adams
Resolved: That amendments are made to the Harthill with Woodall version of the RMBC Emergency Plan. Proposed Cllr. Pattison, seconded Cllr. Gunby
022.11 To consider matters relating to Harthill Leisure Centre
a) The tender process for the maintenance of the bowling green is now underway. Tenders will be received in time for a decision to be taken at the March meeting.
b) Work continues to be undertaken by the Community Payback scheme. Further quotes for the bowling green surround will be obtained by the Clerk.
c) Damage caused by the burst pipe at the leisure Centre was not as bad as feared and will not result in an insurance claim.
023.10 To consider matters related to the Woodall Lane play area
a) The funding bid to National Lottery Awards for All will be submitted in January.
b) The Clerk will contact the Village school to seek support for the addition of fitness equipment to the play area and the funding bid to Awards for All.
c) The meeting with Groundwork Creswell to discuss maintenance work at the play area has yet to be re-arranged. This will cover improvements to drainage and restoration of the maze and new tree planting.
024.11 To consider arrangements for the winter edition of The Hart
The winter edition of The Hart will be ready for distribution by 23rd January. The Clerk asked Councillors for further articles to be supplied this week. There are no changes to arrangements for delivery.
025.11 Individual Councillor Reports (For information only)
Cllr. Pattison reported that a white Peugeot car has been abandoned at the bottom of Doctor Lane. This has been reported to DVLA.
Cllr. Adams asked that a further update on parking at the roundabout is requested from RMBC. She also raised issues about litter on the recreation ground.
Cllr. Simmonite asked if illumination of the village entrance signs could be added to the March agenda.
Exclusion of the Press and Public
Resolved: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Local Government Act 1972. Carried.
026.11 To receive an update on North Farm
No further action has been taken over the proposed RMBC prosecution of the owner of North Farm on environmental matters. The Council will keep the situation under review.
The meeting closed at 8.56 pm