Present: Cllr Mrs. J. Pattison (Chairman), Mr I Lloyd (Vice Chairman), Mrs W. Thompson, Mrs B. Gunby, Mrs. C. Leigh, Mrs A. Adams and Mrs E. Simmonite
218.11 To receive any apologies for absence
Apologies were received and accepted from Cllrs. D. Hall, S. Green and Mrs B. Gunby.
219.11 To approve the minutes of the meeting held on 12th July 2011
Resolved: That the minutes of the meeting held on 12th July 2011 are accepted and approved as a true record. Proposed Cllr. Leigh, seconded Cllr. Adams. Carried.
220.11 To identify any agenda items from which the press and public should be excluded due to the confidential nature of the business to be discussed.
No agenda items were identified
221.11 To declare any interests necessary for this meeting.
No interests were declared
222.11 To note any matters arising (For information only)
a) There is nothing new to report on North Farm
b) The Chapel path has been now been strimmed and cleared
c) The main bus timetable problem seems to be resolved with the addition of the new service. Other issues remain so this will be back on the agenda in September.
d) The Winney Hill gate is being installed by RMBC in August / September
e) Work will resume on the footpaths booklet / leaflets in September
f) There has been no reply from Barlborough PC about a footpaths meeting despite several follow ups
223.11 To consider planning applications
a) RB2011/1095 – Proposed rear conservatory for Mr. Houston at 18 Glebe Avenue, Harthill.
There were no objections to this application
b) RB2011/1065 – Demolition of existing garage and store building and the proposed construction of a new garage with a room in the roof space for Mr. & Mrs. McKay at 48 Union Street, Harthill.
Several members of the public were present at the meeting in respect of this application and were given the opportunity to comment.
Resolved: That an objection to this application is raised with RMBC on grounds of it not being in keeping with the conservation area, the effect on the skyline and on neighbouring properties and perceived incorrect representation of plans presented. A site visit is also requested. Carried.
224.11 To consider the role of the Parish Council Finance Committee
The Parish Council payroll is now being done externally and salaries do not now get paid until the second week of the month. There is also a problem with the timing of the Finance Committee and receipt of bank statements.
Resolved: That the Finance Committee is discontinued and agenda items will now be dealt with under main Parish Council business. Proposed Cllr. Pattison, seconded Cllr. Lloyd. Carried
225.11 To receive the RFO’s report
a) After four months of the financial year 50.7% of anticipated income has been received and 40.7% of planned expenditure has been spent.
b) The annual return for the external audit has been returned because of queries relating to the asset register. These should be easily resolved.
226.11 To monitor the budget against income and expenditure
The management accounts were examined and no problems were identified
227.11 To verify bank reconciliation to 31st July
Bank statements were verified and initialled by two Councillors
228.11 To consider requests for financial assistance
A request was received from Harthill Morris for a grant of £400 towards the cost of production of a brochure. Financial evidence was provided.
Resolved: That a grant of £400 towards the cost of production of a brochure for Harthill Morris is approved. Proposed Cllr. Adams, seconded Cllr. Lloyd. Carried.
229.11 To approve accounts for payment
Resolved: That the presented accounts are accepted and approved for payment. Proposed Cllr. Thompson, seconded Cllr. Pattison. Carried.
230.11 To consider renewal of the Cooperative Bank Guaranteed Investment Bond
Resolved: That the Cooperative Bank Guaranteed Investment Bond, maturing on 17 August, is reinvested for a further period of six months. Proposed Cllr. Pattison, seconded Cllr. Leigh. Carried.
231.11 To consider risk assessment matters
Cllr. Lloyd reported that the Village Hall risk assessment has been completed and there are no outstanding issues. All items highlighted last year have also been completed. The risk assessment on the Leisure Centre will be undertaken in September.
232.11 To note any correspondence
There was no correspondence that was not covered by other agenda items
233.11 To approve a change of date for the next Allotments Committee meeting
This item was not necessary as there is no longer a need to change the meeting date
234.11 To receive reports of July / August external meetings
Feedback was given on a very positive meeting held with Andy Jagger of Welcome Break Services at Woodall. This has led to a litter picking initiative and potential for productive cooperation between the Parish and Woodall services.
235.11 To receive information on external meetings arranged for August / September
a) 10 August, Village Hall 2pm - second UNSCO meeting with RMBC and Thorpe Salvin Parish Council
b) 12th September, 10.00am Village Hall - Richard Jackson, RMBC re withdrawal of grounds maintenance services
PUBLIC COMMENTS AND QUESTIONS
Resolved: That the meeting is adjourned for comments and questions from the press and public. Proposed Cllr. Pattison, seconded Cllr. Lloyd. Carried
No members of the press or public were in attendance at this point in the meeting
236.11 To consider matters relating to the Village Hall
The Veolia bid for the refurbishment was submitted in time. We have been notified that we have passed the sift stage and our application will be decided at a Board meeting in late October. The Lottery Bid will be submitted before the 18th August. We have also been notified of confirmation that RMBC will be our 3rd party funder as is required by the Veolia bid. Should the bids be successful, work can start on the refurbishment in January / February 2012.
237.11 To consider matters relating to Harthill Youth Club
a) The Youth Club is scheduled to resume on Monday 12th September. A meeting will be arranged with JADE to discuss practical arrangements.
b) A Service Level Agreement relating to existing equipment has been received although there are a number of outstanding queries. A meeting will be organised with Ian Whitehead of RMBC Youth Service as soon as practicable.
c) Due to lack of feedback the plan for a Youth Club reunion event on 5 September has been cancelled
238.11 To consider arrangements to contribute to the RMBC Local Development Framework consultation
Submissions to the RMBC LDF consultation need to be submitted by 16 September. Following the recent meeting held about the UNSCO site it was felt that there was a need to support change of use for this site from Light Industrial to Commercial / Residential. A further joint meeting re UNSCO is planned and the best way to make the submission will be checked with RMBC.
239.11 To consider matters relating to Harthill Leisure Centre
a) There has been no further progress on the invoices sent from the former contractor re maintenance of the bowling green surround.
b) A meeting will be arranged with the Leisure Centre Management Committee in September
240.11 To consider matters relating to the Woodall Lane play area
a) Resolved: That repairs to the multi-gym are undertaken by HAGS as soon as possible, subject to insurance company approval. Proposed Cllr. Pattison, seconded Cllr. Adams. Carried.
b) Items relating to the maze and planting of new trees were deferred until the next meeting.
241.11 To consider arrangements for the autumn issue of “The Hart”
The next edition of The Hart will be available for distribution by the next meeting date. This will allow for distribution in the Parish prior to the Garden Show which starts on Friday 16th September.
242.11 Individual Councillor Reports
a) Cllr. Pattison said that arrangements need to be put in place for use of the Village Hall as bad weather cover for future Mega Active schemes. She also hoped that a report on the current scheme would still be forthcoming from RMBC given recent personnel changes.
b) Cllr. Adams asked if the problem of lying water on Woodall Lane near the surgery could be added to the next agenda.
c) Cllr. Thompson raised the issue of the warping on the village map. This is being carefully monitored but is considered stable at the moment.
d) Cllr. Simmonite asked if the recycling bins on Woodall Lane could be added to the next agenda
The meeting closed at 9.14pm